Bookkeeping · New York
QuickBooks and Xero bookkeeping for New York businesses
A dedicated bookkeeper in your QuickBooks Online or Xero file, reviewed by a CPA, with New York's sales tax and entity filings tracked alongside the books. From $99 a month, flat fee, no long-term contract.
Get my quote Call +1 (302) 601-0115 Book a free 30-minute call
- 447 Broadway, 2nd Floor, New York, NY 10013
- Certified Accountants, CPAs and Enrolled Agents
- Flat fees quoted upfront
- Replies within 8 hours
Get a fixed quote
Tell us the basics. We reply within 8 hours, no obligation.
Why New York books need a New York calendar
Clean books are only useful if they line up with what the state expects. New York has a 4% state sales tax (about 8.54% combined with local rates), personal income tax from 4% to 10.9% and a biennial statement of $9, due Biennial, anniversary month. We build the chart of accounts and the month-end checklist around those facts, so the numbers are ready for whichever return comes next.
| New York at a glance | What applies | Notes |
|---|---|---|
| Personal income tax | Personal income tax from 4% to 10.9% | Graduated brackets (2025 table) |
| Corporate income tax | Corporate income tax from 6.5% to 7.25% | Graduated corporate brackets (2026 table) |
| Sales tax | A 4% state sales tax (about 8.54% combined with local rates) | Combined figure is the population-weighted average with local rates (2026 table) |
| LLC fees | Formation $200; A biennial statement of $9, due Biennial, anniversary month | Plus the newspaper publication requirement within 120 days of formation, and an annual LLC filing fee of $25 to $4,500 based on NY income |
| Corporation fees | Formation $125; Biennial statement 9 (biennial), due Anniversary month, every two years | Corporation franchise tax on the state return; NYC general corporation tax may also apply |
| S-corp election | Separate state treatment | New York State requires a separate election (Form CT-6); New York City does not recognise S-corp status and taxes the entity |
Figures checked 2026-09 against New York State Department of Taxation and Finance and New York Department of State, Division of Corporations. Rates and fees change; we confirm the current numbers for your entity before we quote.
What is included every month
- Bank and card feeds reconciled in QuickBooks Online or Xero
- Transactions categorised to a New York-ready chart of accounts
- New York sales tax collected, tracked and reconciled to filings
- Monthly profit and loss, balance sheet and cash summary
- CPA review of the close before reports go out
- Year-end financials ready for the business return
- Catch-up and clean-up as a fixed project when books are behind
- Payroll, invoicing and bill tracking on the Growth and Enterprise plans
What we watch for New York clients
A New York LLC must publish notice of its formation in two newspapers within 120 days, which in New York County can cost more than the formation itself. New York City taxes S-corps and LLCs under its own rules, so city-based owners usually have three returns: federal, state and city.
Sales tax is the usual trouble spot. New York's a 4% state sales tax (about 8.54% combined with local rates) has to be tracked as a liability, not income, and remote sellers cross New York nexus faster than they expect. Owner draws, loans between related entities and uncategorised transactions are the other three things we clean up most often. Nobody did anything wrong; there was simply never a monthly close.
Built for
- New York small businesses on QuickBooks Online or Xero
- E-commerce sellers with Shopify, Amazon, Stripe or PayPal payouts
- Agencies, consultants and professional practices
- Foreign-owned New York LLCs that also need the annual return
- Businesses behind by months or years
- CPA firms that need white-label bookkeeping capacity
How it works
- Free 30-minute call.
- Accountant access to your QuickBooks Online or Xero file.
- Written scope and a fixed monthly fee.
- First month closed within 30 days, with a review call.
- Every month after: reconciled, reviewed, reports in your inbox.
Plans for New York businesses
- Micro from $99 a month: under 50 transactions, scoped on the free call
- Starter $299 a month: up to 300 transactions, 1 to 2 accounts reconciled, monthly reports
- Growth $599 a month: up to 600 transactions, 4 accounts, cash flow reports, payroll up to 10 employees
- Enterprise $999 a month: 1,000+ transactions, unlimited accounts, forecasting, multi-state sales tax, virtual CFO
Add-ons: sales tax filing $50 per state per month; QuickBooks or Xero setup $299; business tax return from $99. Flat fee, no long-term contract.
New York questions people ask first
Do you handle New York sales tax?
Yes. We track New York sales tax as a liability in the books, reconcile it to what was collected, and file the returns as an add-on at $50 per state per month.
Do I keep my own QuickBooks or Xero subscription?
Yes. You own the file; we work inside it with accountant-level access, so you can see everything at any time.
Who does the work?
A dedicated bookkeeper on our Mumbai team does the daily and monthly work. A CPA in the team reviews the month-end close before reports go out.
Can you fix a messy file?
Yes. Clean-up and catch-up are quoted as a fixed project first, then you move to a monthly plan. Typical turnaround is two to four weeks.
Will the books be ready for my New York and federal returns?
That is the point of the monthly close. Year-end financials are tax-ready, and we can prepare the business return itself from $99.
How fast do you reply?
Within 8 hours, by email or phone, with one point of contact.
Ready for a fixed quote in New York?
Two sentences from you. A written price within 8 hours. No obligation, no long-term contract.
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